Copy formatting: Copy the text format in Word and Pages

I work on the Apple MacBook Pro sometimes with Microsoft Word, sometimes with Apple Pages, depending on the project. Both have useful functions for dealing with text - if you can find them. If you want to transfer the formatting of one section of text to another, you can do this in both the Office and the iWork app. Copy formatting in Word or Copy style in Pages is implemented by marking the source text, then clicking on the correct menu bar icon and then marking the target text. You can accept or remove the font, bold, italics, underline, font size, color, and more.

Microsoft word processing: Copy and paste text formatting in Word

Especially when a block of text, a table or a text field is copied and pasted from another source (another Word document, website, app, PDF), the content can be formatted differently than the rest of the document. Instead of manually adjusting the font, size, color, alignment, spacing and the like, a copy-and-paste feature can also be used for this. The function is hidden in the start menu at the top left and has a brush as an icon (see picture). This is how you proceed to use the function:

  1. Mark text with formatting to be transmitted
  2. Click on the brush symbol in the Word Start menu
  3. Mark the text to which the formatting is to be transferred
Apply the formatting in Microsoft Word on the Mac in order to adapt the inserted text to the existing text - this is possible with this symbol in the start menu.

Apply the formatting in Microsoft Word on the Mac in order to adapt the inserted text to the existing text - this is possible with this symbol in the start menu.

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Apple word processor: Copy and paste text style in Pages

The process is similar in Pages, but may require some preliminary work. This is because the symbols for "Copy style" and "Paste style" are not shown by default in the toolbar above the document. To add them, just follow these instructions:

  1. Right click (or secondary click with two fingers) in the toolbar
  2. In the menu that appears, click on "Customize toolbar ..." (is also at the bottom of the "View" menu of the macOS menu bar)
  3. Drag the eyedropper symbols "Copy style" and "Paste style" into the toolbar and click on "Done"
Copy and paste the text style in Apple Pages on the Mac, the quickest way is via the toolbar if you have dragged the appropriate icons there. This is what the corresponding overview looks like.

Copy and paste the text style in Apple Pages on the Mac, the quickest way is via the toolbar if you have dragged the appropriate icons there. This is what the corresponding overview looks like.

Once this has happened, the symbols remain there even if you close the app, turn off the Mac, etc. You can of course remove them by adjusting the bar above the text document again if they are no longer needed. But if you want to use it, it works like this:

  1. Mark text with formatting to be transmitted
  2. Click the pipette icon "Copy style"
  3. Mark the text to which the formatting is to be transferred
  4. Click on the pipette symbol "Insert style"
Copying and pasting text style works in Apple Pages via the eyedropper symbols. Word processing is a bit faster this way.

Copying and pasting text style works in Apple Pages via the eyedropper symbols. Word processing is a bit faster this way.

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1 comment

  1. LeMerlot says:

    Very interesting, thank you very much!

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