Chapter in this post:
The so-called annotation of screenshots - adding text, arrows or red boxes to screenshots - is part of my everyday life. Either when I write a post in which I use the screenshots to explain where to click on what, or when I explain to a customer at which point on their website they should make changes to make Google happier.
In the case of e-mails, these comments can be created directly in the "Apple Mail" program, while for articles I have mostly chosen the detour via the "Preview" program on the Mac.
Recently, however, I noticed a much faster way, which I would like to explain to you here.
In order to understand how I can make the annotations in the screenshots very quickly, one first has to know what "Quick Look" is. This feature of macOS is already relatively old, but I still surprise even veteran Mac users with this practical function.
Quick Look: Mark the file and press the space key
Quick Look is activated by highlighting a file in the Finder and then pressing the space bar. The Mac now opens a quick view of this file so that you can briefly check the content without having to open it in the corresponding app.
This is extremely useful if, for example, you want to take a quick look at a text file or look through a list of image files or PDFs.
The next trick, which was even new to me, is a small button that appears in the Quick Look view when you open a graphic or image file.
If you click on this symbol, which resembles a pen tip in a circle, you end up in annotation mode and can add arrows, boxes, ellipses or text.
I've already tried a few tools for annotation under macOS, but I still like the standard tools of the operating system best, because you can draw crooked arrows or lines with the mouse and the Mac turns them into straight or curved arrows or lines.
As convenient as this Quick Look annotation feature is, it should be used with care. Once you have made comments on a screenshot file and left the annotation mode, you can no longer undo these changes. For this reason I always use the keyboard shortcut CMD + D (duplicate) to create a copy of the file that I want to edit.
Another option for a backup would be to run Time Machine on the Mac. This allows you to always jump back to an older version of the file in which the changes have not yet been made.
If you haven't activated Time Machine yet, you should think about it now at the latest. I've had numerous situations in which this macOS background backup saved my bottom.
Jens has been running the blog since 2012. He appears as Sir Apfelot for his readers and helps them with problems of a technical nature. In his free time he drives electric unicycles, takes photos (preferably with his iPhone, of course), climbs around in the Hessian mountains or hikes with the family. His articles deal with Apple products, news from the world of drones or solutions for current bugs.