Open Notes in Pages: Instructions for Mac and iPhone

Apple has an update to its iWork apps this week Pages, Numbers and Keynote unrolled. Among other things, this brings with it the possibility of using vector graphics in the apps. But there are also new functions for diagrams. Another innovation concerns compatibility with the Notes app. Notes can now be easily opened in Pages - even the formatting of the document is preserved. If you e.g. For example, if you open a note in Apple's own word processor on a Mac or iPhone, you can edit, expand, format, share and print it there as you wish. The original note remains unaffected.

An iWork update has been available since this week that allows you, among other things, to open and edit notes in Pages. Here I show you how it works on Mac and iPhone.
An iWork update has been available since this week that allows you, among other things, to open and edit notes in Pages. Here I show you how it works on Mac and iPhone.

Open a note in Pages on a Mac: Here's how!

If you wrote a note on the Mac or transferred it from the iPhone, you can open it in the iWork word processor pretty quickly. This is how you do it:

  1. Opens the Notes app on your Mac
  2. Click the note in the selection list with the right mouse button, secondary click, or two fingers on the trackpad
  3. Now choose from the context menu that appears share note from
  4. Click in the following menu Open in Pages an
  5. Now use the app that opens to continue editing what you wrote down

Add the sharing option for Pages on iPhone

Apple's mobile devices now also have the function of using the annotated app across all apps. However, the corresponding menu item is not displayed by default. If you want to activate the entry for the share menu, then proceed as follows:

  1. Opens the Notes app on your iPhone or iPad
  2. Open one of the created ones notes
  3. Tap on the in the top right Share symbol (square with up arrow)
  4. Scroll down the share menu and select Edit Actions... from
  5. Tap "(+) Open in Pages" to add it to the Favorites list, then tap Ready top right

Open a note in Pages on the iPhone: Here's how!

Once you've added the appropriate sharing option, opening notes in Pages on iPhone or iPad is also easy:

  1. Open the Notes app and within it one of the created notes
  2. Tap that again Share symbol and then on Open in Pages
  3. Now use that Page's app, to edit noted content extensively on the go
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7 thoughts on “Open Notes in Pages: Mac and iPhone Instructions”

  1. Hi John,
    a diligent user of the app says thank you (also) for this tip.
    "Add the sharing option for Pages on iPhone" - this was not necessary on my iPhone 12 Pro Max.

    1. Hello Eva,

      I'm glad the tip helped you :)

      Apparently Apple thought that the option should be displayed directly on the larger screen, but must be added manually on a smaller one. I use the iPhone 12 Pro and I had to take the detour shown.

      Best regards

  2. Hello, unfortunately I don't see the option to open in Pages. There is no option under action either. How do I fix it? Thanks and regards

    1. Hello Angelica,

      I assume you mean a note on the iPhone because you are writing about action (or editing actions).

      Which iPhone are you using and which iOS version is installed on it?

      Best regards

  3. Hello John, thank you for your feedback. I have the iPhone 14 Pro Max and the iOS 16.5.1.
    In fact, I wanted to open a note from the IPhone on the IPad Pro in Pages. Greetings Angelica

    1. Hello Angelica,

      on the iPad it should actually work with the current operating system: open the note, tap on the share symbol and then select “Open in Pages” (here are screenshots of it). Perhaps the Notes and/or Pages app need an update first? You could check the App Store and System Preferences to see if an update is still waiting somewhere. Pages should be at version 13.1.

      Otherwise I can't think of any other solution. Except to select everything, copy and paste it into Pages.

      Best regards

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In the Sir Apfelot Blog you will find advice, instructions and reviews on Apple products such as the iPhone, iPad, Apple Watch, AirPods, iMac, Mac Pro, Mac Mini and Mac Studio.